Meeting Room Application

My Group is:

Non-profit community group made up of at least 75% Mount Laurel residents

Non-profit community group made up of at least 50% Mount Laurel residents

Non-profit community group/out of town

My group is:

Informational

Educational

Cultural

Civic

Group Name:

Contact person for group:

Purpose of Meeting:

Address:

Telephone:

Email Address:

Number of attendees:

Rooms are available from:
Monday - Wednesday: 10 AM until 7:30 PM
Friday: 10 AM until 7:30 PM
Saturday: 10 AM until 5:30 PM
Sunday: 12:00 PM until 4:30 PM

Bookings will gladly be accepted at least 14 working days in advance of a meeting date.

Bookings will be accepted no earlier than:

July 1 - for reservations from Sept. 1 through Dec. 31
November 1 - for reservations from Jan. 1 through March 31
March 1 - for reservations from April 1 through June 30

Meeting date:

Start time:

End time:

Meeting date:

Start time:

End time:

Meeting date:

Start time:

End time:

Meeting date:

Start time:

End time:

Meeting date:

Start time:

End time:

Each of our two meeting rooms holds 70 people and has 10 tables on wheels, 50 chairs (more available upon request), whiteboard and projection screen.

As a representative of the above named group, I understand:

My group is a non-profit community based group and is offering informational, educational, cultural or civic programming that is free and open to all.

My group is a non-profit out-of-community based group and is offering informational, educational, cultural or civic programming that is free and open to all.

I also understand that: (check each one)

Rooms are not set-up for groups in advance.

Simple, light refreshments may be served, but groups must supply their own, beverages, snacks and utensils.

Smoking is not permitted in the library at any time and no alcoholic drinks may be served.

Groups using the meeting room are responsible for care and use of library property and will clean the meeting rooms and leave the facility in the same condition as prior to use.

Meetings will be concluded on time and 30 minutes prior to the library closing.

A $25 deposit fee will be paid to the Mount Laurel Library within seven days of email confirmation of availability.

NO booking is firm until an email confirmation of dates is received from the library.

In an emergency, the library retains the right to cancel a booking in favor of a Library-sponsored, Friends of the Mount Laurel Library or library centered programming.

As a representative of the above group, I am aware of all the above meeting room policies and have read the entire meeting room contract (here) and will be responsible to insure that all attendees abide by them.

I agree

Name:

Date:

Indicates Response Required