BOVTS - Fee Waiver Application

Data processing statement: information for audition and interview fee waiver scheme applicants

This Data Processing Statement (‘DPS’) concerns the School’s obligations as Data Controller for the purposes of processing your personal data in accordance with the Data Protection Act 2018 (‘DPA’) and the General Data Protection Regulations 2018 (‘GDPR’).

The Bristol Old Vic Theatre School (‘School’)  is a ‘Data Controller’ of applicant and student data.   Such data may include ‘Special Category personal data’ (as defined in the GDPR) about applicants and students that is provided to them by you or by third parties.  For the audition fee waiver scheme, the processing of this data is necessary.

The School needs to process (that is, collect, use, store and ultimately destroy) personal information about you as a student to process your application for a fee waiver and monitor the effectiveness of the audition and interview fee waiver scheme. The information in this application will not be shared. The School is also obliged in some cases to collect information in line with legal requirements (for example to provide details of your attendance to the Office for Students).

Legal basis for processing your information

Processing of your information for the audition and interview fee waiver scheme is necessary for one or more of the following reasons:
• the data subject has given consent to the processing of his or her personal data for one or more specific purposes (GDPR Article 6(1)(a));
• compliance with a legal obligation (GDPR Article 6(1)(c));
• to protect the vital interests of a data subject or another person (GDPR Article 6(1)(d));
• for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (GDPR Article 6(1)(e));
• for the purpose of legitimate interest pursued by the controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject (GDPR Article 6(1)(f))

Processing of special categories of personal data for the audition and interview fee waiver scheme is necessary for one or more of the following reasons:

• the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject (GDPR Article 9(2)(a))
• carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law (GDPR Article 9(2)(b))
• archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject (GDPR Article 9(2)(j))

Questions, Comments and Complaints
If you have questions or comments about how your data is used by the School you can put them in writing by e-mail at
If you think there is a problem with the way the School is handling your data, you have the right to complain to the Information Commissioner's Office:
The School will only use your data fairly and lawfully in accordance with its obligations under the DPA and GDPR. Any use by the School of your data must also be covered by its registration with the Information Commissioner. This is available on the Information Commissioner's Office website, and describes in a general way how the School processes personal data about students and other individuals.
The Data Protection Act requires the School to keep your data secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised disclosure. Only members of staff who need access to relevant parts or all of your data will be authorised to do so. Information about you in electronic form will be subject to security restrictions, while paper files will be stored in secure areas with controlled access.
To be eligible for a fee waiver you must agree with ALL the below criteria: The School reserves the right to request written proof of these criteria at any point; however we do not require supporting evidence at this stage. *
Household Income:

Please provide details of your household income information, showing income from all sources BEFORE the deduction of tax. Figures are required for the whole financial year April 2022-2023. This information can be found on your Annual Tax Summary which is sent each year by Her Majesty's Revenue and Customs (HMRC).

Applicants over the age of 25

You will need to provide details of your OWN income

Applicants under the age of 25

There are a number of reasons why applicants under the age of 25 are unable to provide the household income of a parent or guardian. It may be that you are estranged from your parent or guardian i.e. that you do not have contact with them, or that you are, or have recently been, looked after by the state. It may be that your parents are no longer alive. If any of these apply to you, please provide details of your OWN income and proceed to the next question
I declare that to the best of my knowledge and belief all of the information provided is true and I have given a full statement of our income from all sources during the periods shown.

I understand that I could be asked to provide further evidence to support the above financial information and that giving false information may lead to myself/my child being disqualified from receiving an audition/interview fee waiver.

By signing this form, I consent to the use of my data in accordance with the data processing statement
Participant signature *

Equality and Diversity Information (optional)

The School welcomes applications from all sections of the community regardless of ethnicity, age, gender, religion or disability. The information you give in this section is used for statistical and monitoring processes only and does not form any part of the selection or admissions process.

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