NEPPA Outdoor Expo
June 22, 2021
(Rain Date: June 23)
Royal Plaza Hotel - Parking Lot
Marlborough, MA


June 22, 2021
8:00 am - 9:45 am
Exhibitor Set-up
10:00 am - 1:00 pm
Show Hours - Distributors Only
11:30 am - 1:30 pm
Trolley Dogs - Food Truck
Hot dogs, burgers, fries, beverages will be available for purchase.

Directions / Hotel

Best Western Royal Plaza Hotel
Back parking lot
181 Boston Post Road West
Marlborough, MA  01752
Take exit 24B off Interstate 495. Hotel is one mile on the right. 
Drive past the trade center, up the hill and past the hotel to the back parking lot. 
Best Western Royal Plaza Hotel
Rate: $89
Includes cold continental breakfast
Make your reservation here  

Exhibit Space

Exhibitors must bring their own displays/tables for our tailgate-style show. Each exhibit booth will have 2 parking spaces - one space for their vehicle and the space next to it.  Exhibit space will not be assigned in advance; exhibitors will be escorted to exhibit spaces upon arrival. 
Exhibit Fees:
NEPPA Members: $100 per booth
Non-members: $200 per booth
Please take "nature/wind" into consideration when setting up your displays.
Please bring appropriate tools (i.e. bungee cords/rope) for securing your displays, racks, etc.  
Please bring weights (pavers or other items) to weight flyers, etc. down.
Pop-ups are allowed, but discouraged.  Pop-ups must be weighted.  Leave fabric off of the back of pop-ups. 
Quality tents are allowed per these specs
Should weather conditions not be favorable, NEPPA reserves the right to prohibit the use of tents and/or pop-ups.
COVID-19 Update
Massachusetts will be lifting COVID-19 restrictions as of May 29.
NEPPA and the Royal Plaza Hotel will comply with local and state regulations currently in place.
Wearing of masks and social distancing will no longer be required at the show.

Exhibitor Qualifications / Policies / Regulations

Suppliers, multi-line representatives (and the companies they represent) may exhibit and must be members of one of the following: NEPPA, PPAI, Regional Affiliate Association or be SAGE or ASI subscribers. NEPPA Business Services members and endorsed NEPPA member benefits providers may contract exhibit space for their products and services.

All displayed products must be suitable for imprinting. All marketing and/or advertising materials displayed in booths must be related to the suppliers’ products or lines. Advertising materials or signs of firms other than those that have engaged space are prohibited. Unrelated companies may not share contracted space except in the case of multiline representatives. Exhibit displays must be ready 15 minutes prior to the opening of the show. Exhibitors may not breakdown earlier than stated closing time of the show. Exhibiting suppliers may reserve space only for their own use and may not assign or sublet space to others. Sales on the show floor are prohibited. Canvassing outside of the booth is forbidden. No one under the age of 16 may attend. No misrepresentation. No recruiting of any attendees shall be permitted at any time or in any manner during the show or events. Non-exhibiting suppliers may not participate.  

Violations may result in revocation of membership, removal from this event, being barred from future events, and/or fines.
The NEPPA Exhibitor assumes responsibility and agrees to indemnify and defend NEPPA and its employees, representatives and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither NEPPA, the facility, nor the state of Massachusetts maintain insurance covering the Exhibitor's property, and it is the sole responsibility of the Exhibitor to obtain such insurance.

Attendees assume any and all risks including injury by any cause, illness, disability, death, exposure to or infection of COVID-19 in connection with attending PROMO IN PERSON - NEPPA Outdoor Expo and release and hold harmless NEPPA and its respective employees, representatives, affiliates, and agents from any related claims. Attendees agree to adhere to all COVID-related state and local regulations currently in place and to comply with NEPPA and Royal Plaza Hotel requirements. Registrants agree not to attend if they are ill or had recent exposure to a COVID-19 case.

Registration and attendance at, or participation in NEPPA association meetings or events constitutes an agreement by the registrant to fully consent to NEPPA’s use and distribution (both now and in the future) of the registrant’s or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.

Attendees will be required to sign a waiver and agree to abide by NEPPA's policies, including COVID-19 regulations.

Cancellations must be received in writing. $50 is non-refundable.  No credit or refunds after
June 1, 2021.

Registration - Company Information

Current NEPPA Member: *
Company Category *
Will you have a tent in your booth? *
A certificate of insurance must be provided naming the New England Promotional Products Association as additionally insured if you will be setting up a tent in your booth.  Email certificate to
New England Promotional Products Association
131 Daniel Webster Hwy #461
Nashua, NH 03060
P: 603-529-8400    F: 603-386-6700