ROOM BLOCK INFORMATION 

Please enter the number of rooms that you are requesting each night. 

IF YOU REQUIRE BLOCKS AT TWO OR MORE HOTELS, YOU MUST SUBMIT A FORM FOR EACH HOTEL SEPARATELY. 

This form is for groups of 10 or more guests only; individual reservations can be made with the hotels directly.

Guest Rooming List:  Once your block is approved, you will be asked by the hotel to provide an Excel list of individual names for each room:

• Excel document must include the following fields:  First Name, Last Name, Email Address, Check-In Date, and Check-Out Date. 
• Individual names must be provided, directly to the hotel by November 8, 2024. 
• Any rooms reserved without a name after this date will be released for general sale.  
• New reservations, with names, will be accepted based on availability through December 20, 2024. 

AGREEMENT:   I agree to the following terms of this agreement:                                                                                                             

1. The initial hotel block requested for SLAS2025 cannot be more than 5% above final pick up from SLAS2024, without group justification on why a larger block is being requested, such as larger booth contracted, additional poster presentations confirmed, additional speakers confirmed, more attendees registered, etc… This is subject to approval by SLAS at the time the authorization form is received.
2. The block of above has been requested but not confirmed by SLAS nor the hotel requested below.  Upon completion of this form, SLAS will forward it to the hotel as appropriate.  You will then be contacted by the hotel directly to confirm your reservation. 
3. Rooms will be assigned on a first-come, first-served basis.
4. This signed form, when received by SLAS and confirmed by the hotel, will constitute your official room block.
5. The total room nights contained in a group block reservation may be reduced by the group by up to 15% if received in writing by the hotel directly on or before November 8, 2024.  
         a.   This date is known as the Final Adjustment Date.
         b.   Should a group room block reservation be placed after November 8, 2024, no reduction will be allowed and the block as reserved at the time of initial booking will be considered the final contracted block.   
6. Should the room nights utilized — on a cumulative basis — after the Final Adjustment Date fall below 85% of the initial reservation (block), the group agrees to be financially responsible for the unused room nights in the group reservation block up to 85% of the final contracted block. 
         a. Financial responsibility will be determined by SLAS, not the hotel. The Group will be invoiced by SLAS directly.
         b. SLAS will bill the Group directly for any rooms nights booked but unused up to 85% of the Final Room Block:
                        i.  Room nights will be billed based on individual room night room and tax rate;
                        ii. Credit card or check payment will be made to SLAS within 30 days of invoice date; Beyond 30 days, penalties may apply at SLAS’s discretion. 
7. Should the Group cancel the group room block at any point after the Final Adjustment Date, SLAS reserves the right to hold Group responsible for the total number of room nights reserved multiplied by the hotel room rate room and tax for each individual room night.
         a. Cancellation is defined as the total non-use of the group room block. 
         b. Invoices will be sent immediately following the conference.
         c. Payment will be due no later than thirty (30) days after date of invoice.
8. Early arrival/late departure dates may not be readily available, but you may request them directly with the hotel. 
9. Hotel will confirm reservation requests with the Group directly.
10. Reservations will not be accepted without a form of payment to guarantee one night room and tax per room reserved provided directly to the hotel.
11. Hotel must receive names for the reservations by November 8, 2024. Any rooms held without a name after this date will be released for general sale and cancellation penalties applied.