Meeting Room Application

IMPORTANT: Please take a moment to review the meeting room policy.

Please see the library events calendar to avoid requesting rooms during library events when they are unavailable. Outside group reservations do not show on the library events calendar.

I certify that my group is: *

a non-profit community group

My group is: *

Informational

Educational

Cultural

Civic

This group has reserved rooms with Mount Laurel Library before: *

Yes

No

Group Name: *

Contact person/Representative for group: *

Library Card Number of Contact Person/Representative mentioned above (your active full-service, Mount Laurel Library card in good standing is required to reserve a meeting room.) *

Purpose of Meeting: *

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Address: *

City *

Zip Code *

Telephone: *

Email Address: All meeting room correspondence is via email. Your room is not booked until you receive a confirmation email. *

Number of attendees: *

Rooms are available from:
Monday - Thursday: 9:30 AM until 8:30 PM
Friday: 9:30 AM until 6:30 PM
Saturday: 9:30 AM until 4:30 PM
Sunday: 12:00 PM until 4:30 PM

Bookings will be accepted at least 7 working days in advance of a meeting date.

Bookings will be accepted no earlier than:

January 1 - for dates between March 1 and May 31

May 1 - for dates between June 1 and August 31

July 1 - for dates between September 1 and November 30
October 1 - for dates between December 1 and February 28

Please include time for set up and clean up in your request.

Rooms will not be available prior to your reservation time for set-up. Groups are responsible for setting up rooms. Library staff cannot provide tech support to meeting groups.

Meeting date: * +

Start time: *

End time: *

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Each of our two meeting rooms holds 50 people and has 10 tables on wheels, 50 chairs, whiteboard and projection screen. Room 2 has a lectern with sound system and projector. Our smaller room has one table, holds up to 10 and has a whiteboard. It does not have a projector.

Note to scheduler, alternative date options, etc:

My group will be using: (first come, first served in meeting room 2 only) *

Lectern with sound system

Projector (group must supply own computer with HDMI port to connect to projector)

TV monitor with DVD player

No audio/visual needed.

My group requires use of both meeting rooms.
If yes is checked, only dates with both rooms available will be considered. *

Yes

No

As a representative of the above named group, I certify: *

My non-profit group is offering a public event that is informational, educational, cultural or civic in nature and is free and open to everyone.

I also understand that: (check each one) *

No signs will be posted outside the library or meeting rooms. Nothing will be hung or attached to the walls.

Rooms are not set-up for groups in advance. Group using the room is responsible for set-up and clean-up. Library staff will not provide assistance in setting up Meeting Rooms.

Simple, light refreshments may be served, but groups must supply their own, beverages, snacks and utensils.

Smoking is not permitted on library grounds at any time and no alcoholic drinks may be served.

Groups using the meeting room are responsible for care and use of library property and will clean the meeting rooms and leave the facility in the same condition as prior to use.

Meetings will be concluded on time and 30 minutes prior to the library closing.

NO booking is firm until an email confirmation of dates is received from the library.

In an emergency, the library retains the right to cancel a booking in favor of a Library-sponsored, Friends of the Mount Laurel Library or library centered programming or in the case of a public health emergency.

As a representative of the above group, I am aware of all the above meeting room policies and have read the entire meeting room policy and will be responsible to insure that all attendees abide by them. *

I agree

Name: *

Date: * +

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