Welcome to the 2020 Eco Fiesta Exhibitors Application Form

Eco Fiesta is a long running and well-loved environmental festival,
proudly presented by Townsville City Council.
 
Now in it's 28th year, some of the primary aims of this event are:
 
• To increase public awareness around environmental issues and sustainability, and to educate the community on ways to become more environmentally conscious.
 
• To provide an opportunity for local businesses and organisations, with an environmental focus, to showcase their products/services to the broader community.
 
 
 
Applications are now open for exhibitors who would like to be part of this popular and proudly purposeful event.
 
Applications close: Midnight Sunday 3 May 2020

Eco Fiesta 2020 - Event Details

Venue: Queens Gardens
Date: Sunday 7 June 2020
Times: 9am - 3pm
 
 
The theme for this year's Eco Fiesta is "Past, Present, Future".
This theme, while fitting the message of Eco Fiesta very well, also incorporates the celebration of the
Queens Gardens 150th Anniversary.
 

Eco Fiesta 2020 - Before you apply

This event is highly popular among exhibitors and stall sites are limited.   For your best chance to secure a site, please read the following guidelines and outline how you comply with these environmentally friendly practices.
 
Preference will be given to applicants who promote environmentally friendly behaviour to our community and demonstrate a commitment to carrying out environmentally sustainable measures such as:
 
- The complete removal of unneccessary packing and/or the use reusable storage containers and packaging
- Use of environmentally friendly products in their event activites such as: cleaning products, promotional material, event decor and other innovative environmental initiatives
- Use of organic produce and products
- Products, produce and/or equipment purchased locally
- Reduced power requirements
- Exhibitors who actively seek to reduce their environmental impact
- Compliance with the below 'single-use plastic free' commitment.
 

Eco Fiesta 2020 - Single-Use Plastic Free!

In 2019  Townsville City Council began it's initiative  for single-use plastic free community events.  This is now a condition of participation in this and all future Council run community events. 
 
Single-use plastics include but are not limited to - plastic cups, cutlery, bags, straws, bottles, food packaging, merchandise, balloons, plastic price tags etc.
 
We will have a rehydration water station on site for free water refills so please spread the word to encourage the public to bring along their own reusable bottles.  We will also be asking for public to bring along there own bags. 
 
For more information please refer to Council's 'Plastic Free How To Guide'  outlining the best (and worst) products to use. 
 
I agree to join the movement of "banning single-use plastic to make the world fantastic " in all it's forms at Eco Fiesta 2020. *

Privacy Statement

You are providing personal information which will be used for the purpose of processing your
application for participation in Townsville City Council’s events.

Your personal information is handled in accordance with the Information Privacy Act 2009 and will
be accessed by persons who have been authorised to do so. Your information will not be given to
any other person or agency unless you have given us permission or the disclosure is required by
law.

Your Contact Details

Site Types

All standard sites are 3m x 3m.
 
A Standard Unpowered Site comes with no power and no equipment provided.
 
A site with  Equipment provided will come with: 
    1 x 3m x 3m Marquee
    1 x Trestle Table
    2 x Chairs
 
A Powered Site comes with:
    1 x 10 amp outlet 

Site Fees

Non-Profit - Standard Unpowered Site - No Equipment  - $26 (incl.GST)
Non-Profit - Standard Unpowered Site - Equipment provided  - $52 (incl.GST)
 
Non-Profit - Standard Powered Site - No Equipment  - $35.70 (incl.GST)
Non-Profit - Standard Powered Site -Equipment provided  - $71.40 (incl.GST)
 
Commercial - Standard Unpowered Site - No Equipment  - $52 (incl.GST)
Commercial - Standard Unpowered Site - Equipment provided  - $104.05 (incl.GST)
 
Commercial - Standard Powered Site - No Equipment  - $61.20 (incl.GST)
Commercial - Standard Powered Site -Equipment provided  - $122.40 (incl.GST)
>> Full payment of site fees must be paid no later than 5pm Friday 29 May. 
>> A minimum cancellation time of 48 hours prior to the event applies to all stall holders.
>> Failure to meet these requirements impact your acceptance into future Council events. *

Your Site Details

Please select your organisation type. *
Site fees do not apply to your involvement in this event.
 
**Please note: Confirmation of your invitation to this event, as part of this group, will be made with the council's Sustainability Team.***
Site fees do not apply to your involvement in this event.
How many site/s do you require? *
Please select your site type *
Please select your site type *
Please select your site type *
Please select your second site type *
Please select second your site type *
Please select your second site type *
Please select your second site type *
Please let us know which of the following categories suits your business / organisation best. *
 
At Eco Fiesta 2020 we are encouraging all participants to provide something interactive as part of their site. Preference will be given to applicants who can provide this sort of interactive experience to people attending this event.
 
These additions to your site can be very simple, but they may just help some of our visitors stay a little longer at your stall and perhaps purchase or learn a little more.
 
Some example of interactive activites;
   - Do you have 'hints and tips' or small demonstrations you might be able to present from you site?
   - Could you include puzzles, games or craft activites to encourage people to visit your site and stay a little longer?
   - Could you create a space where people could sit and enjoy their surroundings?
 

Power and Water

POWER:
Have you selected a Powered Site above? *
As part of your site setup Council will provide 1 x 10amp outlet to your site as standard. You may request to have this replaced with a 15amp outlet at no extra charge. 
Additional power may be requested at the following additional costs:
    - 10 or 15 amp outlets - $20.40 per outlet
    - 32amp outlet - $82.60 per outlet
Please select your power requirements below.

Site Set-up

Exhibitors have two opportunities to set-up prior to the event. When is your preferred set-up time? (you can choose one or both) *
There will be security onsite overnight on the Saturday evening, however stallholders leaving items overnight do so at their own risk and Council will not be held responsible for any loss or damage to equipment or stock.

Our suggestion, for those wishing to take advantage of the early access, is to set-up your marquee/s, display vehicles and furniture etc. on the Saturday and then you can return on Sunday, simply to layout your stock / display items.

Insurance Details

All Townsville City Council sites will be covered under council's Public Liability Insurance. Are you a Townsville City Council employee filling in this form on behalf of your department? *
Do you / your company hold public liability insurance? *
Council will require you to complete the below Risk Assessment Form as part of this application. 
I hereby state that the above information is true and correct to the best of my knowledge and that I would be willing to provide a copy of the insurance policy upon request. *

Additional Details

No one Deserves a Serve

Townsville City Council supports its staff. Any verbal abuse or unacceptable behaviour directed at staff WILL NOT BE ACCEPTED and you may be asked to leave the site. *

Thank You

Thank you for your interest in being an exhibitor at this year's Eco Fiesta. 
 
Applications close  at Midnight on Sunday 3 May 2020, you will be notified by Friday 8 May of the success of your application.