Request for Building and Planning Record Searches

Please read the following

Terms and Conditions

Building Records and Planning Records

Planning Services holds both building and planning records. It is important to note that building and planning records deal with two separate aspects of a development. The key points to note are that:

Building records relate to the assessment of each structure against the Building Code of Australia. Documents typically held within a building file include:

the application for building works
permits/decision notices
associated construction plans
structural engineering certificates and inspection certificates (including the "building final" or "certificate of classification").

Planning records relate to the assessment of the proposed works and/or use against the relevant local planning instruments, e.g. planning scheme. The availability of documentation is subject to the provisions of the Planning Act 2016 and may include:

application forms
planning report
engineering reports
decision notice
approved plans.

Delivery Methods

A link to the documents will be emailed to you. You must download the documents within 28 working days of receiving the email.

Government and Defence Housing

Council may not hold copies of records for properties previously or currently owned by a State or Federal Government entity, including, but not limited to, Defence Housing Australia and the Department of Housing and Public Works etc. State and Federal Government entities are exempt from providing these records to the Local Government Authority.

Other Terms and Conditions

All information is supplied on the basis that no responsibility for losses occasioned to person or entity acting or refraining from acting in reliance upon the plans or information is accepted by Townsville City Council or its staff. Unsuccessful and cancelled searches will incur an unsuccessful/cancellation fee. A surcharge of 0.5% applies to credit card transactions.

Information Privacy Act

Personal information contained within the requested building and planning records may be deleted subject to the requirements of the Information Privacy Act 2009.

Right to Information Request

Requests outside the scope of a standard building or planning record search will need to be lodged as a right to information request. For further information on your rights to lodge under the Right to Information Act 2009 and the appropriate lodgement forms please visit our Right to Information and Information Privacy page. If you intend to lodge a right to information request do not proceed with completing the form below.

Privacy Collection Notice

You are providing personal information which will be used for the purpose of delivering services and carrying out council business. Your personal information is handled in accordance with the Information Privacy Act 2009 and will be accessed by persons who have been authorised to do so. Your information will not be given to any other person or agency unless you have given us permission or the disclosure is required by law.

Have you read and do you accept the above Terms and Conditions? *

I accept

Applicant Details

Are you an Individual or a Business requesting the file? *

Business/Commercial

Individual

Business name *

Name (first and last name) *

Postal Address *

Phone *

Email *

Property Details for the Search

Unit Number

House/Dwelling Number *

Street *

Suburb *

Legal Description 🛈

Building Description * 🛈

Is this request associated with a property listing or sale? *

Yes

If yes, contract of sale or agreement to be uploaded (entire contract or agreement not required, just excerpt).

(The requestor can remove any privacy information. We only require the property address and settlement date or listing information to be viewable.) 🛈

Type of Building Request 🛈

Planning Records

Please choose a building type and/or planning records above.

Building Records – Residential

(e.g. detached house, duplex, ancillary buildings and pools)

Note: Unsuccessful searches and cancelled requests will not incur the below charges; however an unsuccessful/cancellation fee of $23.10 will apply.

Residential building approval (Class 1 and 10) e.g. detached house, duplex, ancillary buildings and pools.

The building records service includes the preparation of a digital file (in PDF format) redacted in accordance with the Information Privacy Act 2009.

"Full building records request" for Residential units in a Multi Unit complex where the applicant is the recorded property owner for the same property (as per rating information) the applicant may be entitled to a 50% discount on the charges specified below.

Items you require from Building Records – Residential category: *

Full building records request (per property) ($185.50)

Building application package (includes decision notice, approved plans and inspection) ($147.00)

Copy of approved plans ($81.10)

Copy of final certificate ($60.30)

Copy of building termite treatment report ($60.30)

Copy of building soil report ($60.30)

Building Records – Commercial/Multiple Dwelling

(e.g. Unit complex or single unity within a complex, shopping centre, tenancy fit-out, and warehouse etc.)

Note: Unsuccessful searches and cancelled requests will not incur the below charges; however an unsuccessful/cancellation fee of $23.10 will apply.

Commercial building approval (Classes 2-9) e.g. Unit complex or single unity within a complex, shopping centre, tenancy fit-out, and warehouse etc.

The building records service includes the preparation of a digital file (in PDF format) redacted in accordance with the Information Privacy Act 2009. A download link will be emailed to the customer that will remain valid for access to download for 28 days.

Items you require from Building Records – Commercial/Multiple Dwelling category: *

Full building records request (per property) ($327.29)

Building application package (includes decision notice, approved plans and inspection certificates) ($172.00)

Copy of single certificate of classification (per property) ($79.80)

Copy of each additional certificate of classification (to same property) ($16.20)

Copy of building termite treatment report ($79.80)

Copy of approved plans ($93.70)

Copy of building soil report ($67.10)

Planning Application Package

Note:Unsuccessful searches and cancelled requests will not incur the below charges; however an unsuccessful/cancellation fee of $23.10 will apply.

Includes decision notice, plans and specifications approved by the assessment manager in relation to the decision notice. Planning records may be accessed online free of charge via Townsville City Council's e-Planning service.

Select if required: *

Planning application package ($172.00)

Please note the development application or building approval number/s (if known)

Payment options: *

Cheque/Money Order (to be made payable to Townsville City Council)

Please charge to my account with Planning and Community Engagement

Credit Card (subject to a 0.5% payment processing fee. This will be detailed separately on your receipt)

Once we have reviewed your request, a Customer Service Officer will contact you for your payment. There is no further action required of you at this time.

Account name *

Please provide any comments here. If you are seeking specific information about the property, please tell us here so that we can tailor the information to your needs (if possible).

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